Assistant - Programme Implementation (Project Assistant)

JOB DESCRIPTION

Job Title Project Assistant – Viksit Gaon Project Grade I

Department

Programme Implementation Unit (PIU) –

South Reporting to

Assistant Manager – Viksit Gaon

Project

Location

Sri City, Tirupati District, Andhra Pradesh

(Varadaiahpalem & Bathalavallam GPs)

Contract

duration

12 months, extendable based on

performance and project

continuation (3-year project)

CHILD SAFEGUARDING (Strike out whichever is not applicable)

Level 1: The role holder will not have contact with children and/or young people, or access to personal data

about children or young people, as part of their work; therefore a police check will not be mandatory unless the

content or location of the role changes, in which case the Child Safeguarding level will be reviewed.

Level 2: Either the role holder will have access to personal data about children and/or young people as part of

their work; or they will be working in a ‘regulated’ position (Finance, Monitoring & Evaluation, Legal etc.);

therefore a police check will be required.

Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a week

or more) or intensively (e.g. four days in one month or more or overnight) because they work in programs; or

are visiting programs; therefore a police check will be required.

ROLE PURPOSE

The Project Assistant will provide day-to-day operational, coordination and documentation support for

implementation of the Viksit Gaon Pilot Project in Varadaiahpalem and Bathalavallam Gram Panchayats, Tirupati

District, Andhra Pradesh. S/he will support the Assistant Manager and the field team to organise health camps,

trainings, community meetings and events, coordinate with the PHC, sub-centres/AAMs, Anganwadi Centres

and Gram Panchayats, and maintain accurate project records so that all planned activities are completed on

time and with quality.

SCOPE OF ROLE

Scope: To support field-level implementation, coordination, logistics and documentation of the Viksit Gaon Pilot

Project in 2 Gram Panchayats (3 villages), Varadaiahpalem Mandal, Tirupati District, Andhra Pradesh.

Reports to: Assistant Manager – Viksit Gaon Project

Staff reporting to this post: No

Budget Responsibilities: No

Role Dimensions: Field-based support role with regular visits to the PHC, sub-centres/AAMs, Anganwadi Centres

and villages; full-time

Context: Development / Humanitarian

Project: Viksit Gaon Pilot Project (Shubh Aarambh 2.0 – Ek Nayi Pehal) – an integrated, convergence-led model

for rural health and nutrition transformation in Varadaiahpalem and Bathalavallam Gram Panchayats (3 villages,

~10,700 population, 14 Anganwadi Centres, 1 PHC and sub-centres/Ayushman Arogya Mandirs),

Varadaiahpalem Mandal, Tirupati District, Andhra Pradesh.

KEY AREAS OF ACCOUNTABILITY

• Implementation support

 Support the Assistant Manager and Village Health & Nutrition Mobilizers in carrying out planned

activities as per the annual work plan and timelines.

 Assist in organising integrated health, nutrition and anaemia screening camps – coordinate with the PHC

team, ANMs, ASHAs and AWWs, mobilise beneficiaries, and arrange venue, equipment, registers and

supplies.

 Support the distribution, installation and tracking of equipment and materials at health facilities and

AWCs (e.g., weighing scales, infantometers, stadiometers, teaching-learning materials, IEC materials),

and maintain inventory records.

 Assist in follow-up of referred beneficiaries (anaemia, SAM/MAM and other cases) in coordination with

ASHAs, ANMs, AWWs and mobilisers.

• Community mobilisation and coordination

 Support mobilisation for VHSNDs, caregiver group meetings, health awareness sessions, nutrition

demonstrations, Poshan Vatika activities and community campaigns.

 Support regular meetings of Jan Arogya Samitis (JAS/RKS), SHGs and community volunteers; assist in

preparation of agenda, invitations, minutes and follow-up.

 Maintain regular contact with the Health Department, ICDS/WCD and Gram Panchayat functionaries and

support the Assistant Manager in convergence activities.

• Training and event logistics

 Make logistical arrangements for trainings, supportive supervision visits, review meetings, Village Health

Awards and other community events.

 Support donor/visitor visits, including logistics, field coordination and documentation.

• Documentation and data support

 Prepare minutes, attendance sheets, activity reports and photo documentation of camps, trainings,

meetings and events; maintain well-organised project files, both hard copy and soft copy.

 Support collection of case stories and best practices from the field.

 Assist the MIS Coordinator with timely collection, entry and verification of field data; ensure registers

and formats are filled completely and correctly.

 Prepare simple weekly and monthly field activity updates for the Assistant Manager.

• Administration, finance support and compliance

 Support the maintenance of project office records, stock registers and asset registers; assist with

procurement documentation as per BRB procedures.

 Collect, check and compile supporting documents (bills, vouchers, attendance) for timely submission to

finance and ensure compliance with BRB financial norms.

 Follow BRB’s Child Safeguarding Policy, anti-harassment policy, code of conduct and staff charter at all

times.

 Undertake any other responsibilities assigned by the Line Manager in the interest of the project.

Indicative performance measures

 Camps, trainings and meetings organised and documented as per plan.

 Timely and complete submission of reports, registers and supporting documents.

 Follow-up of referred beneficiaries completed; stock and material records up to date.

BEHAVIOURS (Values in Practice)

Accountability

 Takes responsibility for completing assigned tasks on time and with quality, and for the records and

resources entrusted to him/her.

Ambition

 Shows a strong desire to learn, grow and contribute to achieving the project’s goals for mothers and

children in the villages.

Collaboration

 Works willingly with the team, ASHAs, ANMs, Anganwadi workers, Panchayat members and community

volunteers to get the work done together.

Creativity

 Comes up with practical ideas to make camps, sessions and community events more engaging and

participatory.

Integrity

 Is honest and truthful in work and records, respects the community, and acts in line with BRB’s values

and Child Safeguarding Policy.

 Graduate in Social Work, Social Sciences, Nursing, Nutrition/Home Science, Public Health or any other

discipline from a recognised university; a Post-graduate degree will be an advantage.

EXPERIENCE AND SKILLS

 1–3 years of experience in a project support, field coordination or community mobilisation role with an

NGO, health facility or government department.

 Prior experience in health, nutrition or early childhood programmes and exposure to working with

ASHAs, ANMs, Anganwadi workers or SHGs will be an advantage.

 Fluency in Telugu is essential; working knowledge of English; knowledge of Hindi/Tamil is an advantage.

 Working knowledge of MS Word, Excel and email; ability to use smartphone-based apps for data entry.

 Willingness to travel daily to project villages.

KEY COMPETENCIES

Technical competencies

 Basic understanding of community health, nutrition and early childhood development.

 Coordination and community mobilisation skills.

 Documentation and report writing in Telugu and English.

 Organisation, time management and ability to work under supervision as part of a team.

 Basic computer and data entry skills.

Generic Competencies

 Being the Voice of Children: Utilises being part of a global movement to promote change in the policy

and public sphere on child related issues

 Advancing Equality & Inclusion: Drives an enabling environment for gender equality and inclusion, and

prioritising the most deprived and marginalised children

 Builds & Strengthens Partnerships: Inspires others to embrace the values and principles that underpin

partnerships and the localisation agenda

 Child Rights: Promotes the rights of children in own work and in work with colleagues and peers

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry

out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

Bal Raksha Bharat aims to be an equal opportunity employer. We welcome all applications irrespective of age,

race, colour, gender, disability, sexual orientation, religion, belief or creed. Women candidates are encouraged

to apply.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our

commitment to the protection of children from abuse.

Safeguarding our Staff

The post holder is required to carry out the duties in accordance with the BRB’s anti-harassment policy.

About Bal Raksha Bharat

Bal Raksha Bharat (also known as Save the Children) is India's leading independent child rights organisation. It is

a member of Save the Children movement that operates globally with the mission to inspire breakthroughs in

the way the world treats children and achieve immediate and lasting changes in their lives. We are working

towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their fifth birthday
• All children learn from a quality basic education and
• Violence against children is no longer tolerated

We run programmes in the remotest corners of India and urban areas in the areas of Health & Nutrition,

Education, Child Protection and Livelihood & Economic Wellbeing in order to facilitate quality education,

healthcare and protection from harm and abuse and life-saving aid during emergencies to children.