Intern - Company Secretary

What You Can Expect :

What you will be doing

Objective of the Role:

To support the CS function for the whole Rhenus India Group.

Years of Experience:

Completion of CS Professional examination.

Roles & Responsibilities

Secretarial & Board Support

Assist in preparation of Board Meeting agenda, notes, and supporting documents

Draft and circulate Board and Committee meeting notices

Coordinate for scheduling of meetings across group entities

Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation

Maintain statutory registers and records under Companies Act

Regulatory & Compliance (Companies Act, FEMA, etc.)

Assist in ensuring compliance with Companies Act, 2013 and applicable rules

Support in FEMA compliance, including: Filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.)

Track and ensure timely filings with MCA, RBI, and other authorities

Filings & Documentation

Preparation and filing of ROC forms (MCA portal)

Handling XBRL filings (financial statements and compliance-based filings)

Maintain proper documentation and filing systems (physical & electronic)

Support in drafting resolutions and corporate documents

Compliance Tracking & MIS

Maintain compliance trackers for multiple entities within the group

Monitor due dates and ensure timely completion of compliances

Prepare periodic compliance reports and MIS dashboards for management

Assist in internal audits and compliance reviews

Corporate Governance & Support Functions

Support in implementation of corporate governance practices

Assist in maintaining group structure records and entity-level compliance data

Coordinate with finance, legal, and external consultants

What You Bring:

Other requirements:

Communication Skills: Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents.

Attention to Detail: High accuracy in statutory filings, compliance records, documentation, and deadlines

Technical Knowledge: Understanding of the Companies Act, 2013, MCA filings, and corporate governance; FEMA/RBI knowledge is an advantage.

MS Office Proficiency: Working knowledge of Word, Excel, PowerPoint, and Outlook.

Planning & Organisation: Ability to prioritise tasks and manage compliance calendars across multiple entities.

Analytical Skills: Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues.

Documentation & Record Management: Ability to maintain statutory registers, corporate records, and electronic and physical filing systems.

Confidentiality & Integrity: Discretion in handling sensitive corporate and Board-related information.

Learning Agility: Willingness to learn and stay updated on regulatory changes.

Work Approach: Proactive, organised, accountable, and collaborative.

Joining Availability: Immediate joiners preferred.