Company Secretary & Compliance Manager

Role - Company Secretary & Compliance Manager Location - Hyderabad About Us Liquidnitro Games is India's flagship live services and game production company, founded by industry veterans with a proven track record in producing massively successful games and live services. For game companies, studios, and publishers worldwide, we offer world-class game development expertise to power creativity, growth, and profitability in their games. What's in it? We're looking for a qualified, hands-on Company Secretary & Compliance Manager to independently own company secretarial, corporate governance, regulatory compliance, and investor-related obligations as we scale. The role will work closely with the Executive Team/Founders, Board, investors, Finance, HR, auditors, and external legal advisers. It will also support the Exec Team on priority cross-functional projects, legal operations, corporate administration, and process improvement initiatives. Key Responsibilities Company Secretarial & Corporate Governance · Act as Company Secretary and independently manage Board, committee, and shareholder meetings, including notices, agendas, Board packs, minutes, resolutions, action trackers, and annual and extraordinary general meetings. · Maintain statutory registers, minute books, corporate records, and governance documentation in accordance with the Companies Act, 2013 and applicable Secretarial Standards. · Manage all recurring and event-based MCA/ROC filings, including PAS-3, MGT-14, AOC-4, MGT-7, DIR-12, SH-7, and charge-related filings, as applicable. · Advise the Board and management on governance requirements, approval processes, delegated authorities, and changes in corporate law, escalating material concerns where required. · Manage corporate actions including share issuances, allotments, transfers, capital changes, charter amendments, and related Board/shareholder approvals and filings. · Administer the ESOP scheme end to end, including grant documentation, vesting and exercise tracking, pool utilization, statutory compliance, allotments, and cap-table reconciliation. Investor, Transaction & FEMA Compliance · Track and close Conditions Precedent and Conditions Subsequent under investment and transaction documents, including completion certificates and supporting evidence for investors. · Coordinate FEMA/RBI compliance for foreign investment and cross-border transactions, including FC-GPR, FLA returns, the Single Master Form, and other applicable filings. · Act as the principal coordination point for investors, legal advisers, auditors, consultants, and regulatory authorities on company secretarial and compliance matters. · Support fundraising, investor reporting, due diligence, audits, and strategic transactions through accurate documentation and timely responses. Regulatory, Employment & Risk Management · Build and maintain a master compliance calendar covering Companies Act, FEMA/RBI, labor laws, POSH, licenses, investor obligations, GST/TDS timelines, and other entity-level requirements. Tax preparation and filing will remain with Finance; this role will track completion and flag slippages. · Monitor applicable labor and employment requirements, including the Shops & Establishments Act and relevant labor codes, and coordinate actions with HR and external advisers. · Coordinate POSH compliance, Internal Committee constitution, annual reporting, and procedural requirements; serve on the Internal Committee only where legally eligible and formally appointed. · Monitor regulatory changes, identify compliance gaps, drive remediation with Finance, HR, and Legal, and support internal and statutory audits. · Coordinate the legal and governance review of corporate policies, codes, and delegated-authority frameworks while ensuring the relevant business function retains implementation ownership. Corporate Records, Legal & Stakeholder Coordination · Own and continuously maintain the corporate data room and central repository for statutory records, constitutional documents, contracts, cap-table records, approvals, licenses, and compliance evidence. · Manage document circulation, e-signatures, certified extracts, notarization, apostille, and other corporate execution formalities. · Coordinate the secure storage, controlled access, retention, and disposal of confidential corporate and executive documents. · Coordinate trademark and IP administrative filings, registry updates, renewals, and related documentation with IP counsel and internal stakeholders. · Track Board and investor decisions, commitments, and action items, follow up with owners, and ensure closure within agreed timelines. Executive Office & Special Projects · Own and drive time-bound special projects, coordinate inputs across Finance, HR, Legal, IT, and Operations, and ensure agreed outcomes are delivered. · Maintain a consolidated tracker of open items across Finance, Legal, HR, and Operations; follow up with internal owners on agreed deliverables and escalate stalled or overdue matters. · Prepare a short weekly summary for the board covering decisions required, key blockers, overdue actions, and upcoming deadlines. · Manage the contract and obligation tracker for key customer, vendor, investor, and corporate agreements, including renewal dates, notice periods, approvals, and owner follow-ups. · Maintain accurate contact details for key investors, advisers, customers, Board members, and senior leadership. · Coordinate payment documentation for legal advisers, consultants, and professional firms; track retainers, advances, and unutilized balances; and follow up on time-sensitive invoices or payments requiring executive attention. · Coordinate corporate and counterparty KYC, authorized-signatory updates, banking resolutions, insurance renewals, licenses, registrations, and due diligence questionnaires. · Research governance, regulatory, corporate-structuring, and business-compliance matters and prepare concise options and recommendations for the Board. · Identify and implement process improvements and automation across compliance tracking, document management, approval workflows, and legal operations. Skill Requirements · Qualified Company Secretary and Associate or Fellow Member of the Institute of Company Secretaries of India (ACS/FCS); a law degree is an advantage. · 5-8 years of relevant post-qualification experience, ideally in a startup, technology company, or VC/PE-backed private company. · Strong working knowledge of the Companies Act, Secretarial Standards, MCA/ROC procedures, FEMA/RBI regulations, labor-law compliance, and corporate governance requirements. · Hands-on experience with Board processes, statutory filings, share issuances and transfers, ESOP administration, cap-table maintenance, FEMA reporting, and investor transactions. · Experience maintaining corporate data rooms and supporting fundraising, investor diligence, statutory audits, and external legal advisers. · Experience driving cross-functional projects, corporate administration, legal operations, process improvement, or similar initiatives is a strong advantage. · Strong drafting, organization, stakeholder management, and follow-through, with high integrity, discretion, attention to detail, and the confidence to escalate concerns. · Proficiency with MCA tools, Microsoft Office or Google Workspace, document-management systems, e-signature platforms, and compliance-tracking tools. Benefits · Opportunity to independently build and own the governance and compliance function of a fast-growing gaming company, with direct exposure to the Executive Team/founders, Board, investors, and strategic matters. · Competitive salary, performance-based incentives, professional development, and cross-functional learning opportunities in a transparent and collaborative culture.