APOM

Assistant Program Opertions Manager Role Summary This position serves as a vital operational and administrative hub, ensuring seamless communication and coordination across internal departments and with senior leadership. The role is dedicated to maintaining high standards of data accuracy, timely reporting, and efficient meeting management while supporting the Board and Regional Heads. By taking ownership of critical tasks and adhering to strict turnaround times, the successful candidate will facilitate smooth workflows and uphold the organization's credibility and trust. Responsibilities Compile and analyze data to support the creation of monthly, quarterly, and annual reports. Monitor departmental monthly reports to ensure all updates are tracked and current. Manage a comprehensive calendar of regulatory returns to prevent delays in stakeholder reporting. Coordinate logistics and agendas for Senior Management Team (SMT) meetings and off-site events. Maintain detailed trackers for project items and performance targets. Organize senior management gatherings and document accurate minutes of proceedings. Liaise with state-level social support teams to gather data, drive updates, and resolve pending VCan or other regional manager requirements. Oversee data integrity and assist in the preparation of periodic reports. Prepare and finalize monthly reporting documentation. Manage and organize all project files related to CCC and CHSU initiatives across Maharashtra, MP, Goa, and Gujarat. Schedule and coordinate events, celebrations, and meetings according to the master calendar, ensuring follow-up actions are completed. Act as a communication bridge between departments, demonstrating leadership to foster trust and support with the Board and Regional Head. Research, prioritize, and address incoming issues and confidential concerns directed to the Board. Collaborate with regional managers to handle additional tasks and ensure compliance with headquarters requirements. Requirements Requirements: Proficiency in computer applications, specifically Microsoft Office Suite and internet navigation. Strong command of spoken and written English. Demonstrated ability to solve problems effectively and efficiently. Capacity to follow instructions precisely and take full ownership of assigned tasks. Commitment to completing responsibilities within defined turnaround times (TAT). Experience in maintaining periodic, monthly, and quarterly reports and data. Ability to manage calendars and coordinate complex meeting schedules. Skills in data management and report preparation. Capability to handle sensitive and confidential information with discretion.