Signeasy
HR - Business Admin
Skills
Job description
Location: Bengaluru,Karnataka,India
About Signeasy
Contracts run businesses. We're unlocking the intelligence inside them.
Signeasy began 16 years ago with a simple idea: signing should be easy. That idea helped the world go paperless. But signatures were only the beginning.
Today, the real problem isn't signing contracts. It's what happens after. In most companies, contracts sit scattered across inboxes, shared drives, CLMs, ERPs, and filing systems. They're static, forgotten, and underused, yet they quietly define revenue, risk, compliance, and growth. We believe contracts are one of the most powerful and most overlooked sources of truth in a business.
2025 changed everything. While others continued to treat contracts as paperwork, we began turning them into living, searchable, and intelligent systems of record. We shipped more than 250 product releases, achieved 21 CFR Part 11 compliance, and were featured at Apple's WWDC, all while building the foundation for what comes next.
2026 is our biggest year yet. With the launch of Intelligent Contract Management, we're going to market with an AI-powered contract management platform built for modern teams who expect more than storage, signatures, or status quo software.
This is the moment, and this is the team building it. If you want to help shape the future of contracts with us, read on.
Your role
As our Business Admin, you'll be part of the People team and the operational backbone of Signeasy. You'll own the employee experience from offer acceptance to exit, work directly with our C-suite on their calendars and travel, keep our workplace and tools running well, and support our Finance team as the role grows. This is a 1-year, full-time contract position.
It's a broad role with plenty of variety. On any given day, you might be getting a new joiner ready for Day 1, planning an executive's trip to Dallas, and closing out a laptop return. You'll bring structure to all of it, and you'll use AI to work faster and smarter along the way.
If you enjoy being the person others rely on to get things done, and you'd like visibility across the whole business, you'll find a lot to love here.
What you'll do
People operations
Manage employee records, documentation, and HRIS data so they're always accurate and current and maintain HR trackers and reports
Act as the first point of contact for employee questions on HR processes, policies, and tools
Plan and coordinate engagement activities, celebrations, and internal events
Onboarding and offboarding
Own onboarding and offboarding end to end, tracking every step to completion - Coordinate pre-joining logistics: offer documentation, swag, laptop setup, and Day 1 readiness
Grant and revoke access to tools and systems, making sure each person has only the access their role requires
Run structured exits: laptop recovery, access removal, and clean handovers
Maintain a single source of truth for every joiner and exit
C-suite support
Manage calendars for our C-suite executives, including scheduling, rescheduling, and prioritizing meetings
Plan and book domestic and international travel end to end: flights, hotels, visas, local transport, and itineraries
Plan and coordinate meetings and offsites for the C-suite, from scheduling and venues to on-the-day logistics
Handle confidential information with discretion and sound judgment
Workplace and admin operations
Keep the office well managed, well stocked, and organized
Coordinate with vendors on supplies, equipment, and services
Prepare the work-from-office analysis report in partnership with our workspace vendor
Laptops and tools
Manage the laptop lifecycle: forecasting needs, procurement, allocation, servicing, and recovery
Maintain the laptop asset sheet as the master record: device, serial number, owner, condition, and status
Support device enrollment and compliance through Kandji
Administer everyday tools like Google Workspace, Microsoft 365, Slack, and Zoom, and keep track of licenses and accessories
Finance support
Support the Finance team with documentation, records, and routine admin tasks as you settle in
No prior finance experience is required. You'll learn on the job.
AI and automation
Use AI tools for drafting, summarizing, data cleanup, and reporting
Build simple automations and templates that reduce manual, repetitive work
Keep improving our trackers and workflows so they're smarter, not busier
Who you are
We're looking for someone structured, detail-oriented, and people-first: a dependable operator who takes ownership and keeps things moving.
2 to 3 years of experience in HR operations, business administration, or executive support (a blend is ideal)
Excellent organization and documentation skills, with a track record of keeping trackers and calendars accurate
Hands-on experience with Google Workspace and/or Microsoft 365
A basic understanding of access management and device setup
Comfort using AI tools to work more efficiently
Discretion and sound judgment with confidential information
Strong written and spoken English, schooled in an English-medium institution, with a clear, service-minded communication style
Self-driven, reliable, and calm under pressure, with the ability to manage multiple priorities
Why you'll love this role
This role gives you a rare view of the whole company. You'll work closely with our C-suite, partner with every team, and see firsthand how HR, operations, and finance come together as we scale.
Your work will directly shape the employee experience at Signeasy: how smoothly people join, how reliably their tools work, and how efficiently the business runs day to day. That's what lets our product, engineering, and sales teams stay focused on building the future of contracts.
It's a high-trust role with real ownership and clear room to grow, starting in HR and admin and expanding into broader operations over time.
Why work with Signeasy
Our values make us a TIGER: Trust, Integrity, Growth mindset, Empathy, and Responsibility.
We're a lean, close-knit, and nimble team. We're opinionated but collaborative: we disagree, then commit to a shared decision. We're modern, but we don't follow trends blindly. We're easy to work with, and we believe in having difficult conversations. We ask lots of questions, experiment, and learn fast. And we're deeply empathetic toward our customers, our colleagues, and ourselves.
Our people are our greatest asset. You'll work alongside some of the smartest, most humble people around the world, who come from diverse backgrounds and bring a wide range of experiences. We're a hybrid-friendly organization that values flexibility, with a mix of in-person collaboration at the office and focused work from home.
We are the #SigneasyTribe. Ask us plenty of questions about our culture, so we can both see whether there's a real connection that makes this a great experience for both of us.
We'd love to hear from you
Great talent comes from all kinds of paths. If this role speaks to you, please apply, even if you don't match every line on paper. We review every application and will get back to you within a week.
Hear what it's like to work at Signeasy
Meet Signeasy's leadership team
Read our origin story
Take a peek at Signeasy's culture
Learn more about growth at Signeasy
Signeasy is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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