Operations Executive

Job Description – Operations Executive Job Details Job Title: Operations Executive Location: Bhiwandi Reporting To: Nayana Kondvilkar Working Hours: 11:00 AM – 8:00 PM Weekly Off: Friday Job Summary We are seeking a detail-oriented and proactive Operations Executive to manage day-to-day operational activities, including invoice generation, e-Invoice (IRP) and e-Way Bill generation, production scheduling, and coordination with internal departments. The ideal candidate should have a basic understanding of GST compliance, production planning, and strong organizational and communication skills to ensure smooth business operations. Key Responsibilities · Generate customer invoices accurately and within defined timelines through the ERP system. · Create and process e-Invoices (IRP) in compliance with GST regulations. · Generate e-Way Bills for dispatches and ensure statutory compliance. · Coordinate with the production team for effective production scheduling based on customer orders and delivery commitments. · Monitor order status to ensure timely production, dispatch, and delivery. · Coordinate with Stores, Logistics, Sales, and Accounts teams for seamless order processing. · Maintain accurate records of invoices, e-Way Bills, dispatch documents, and production schedules. · Verify customer purchase orders and ensure accurate billing before dispatch. · Resolve invoice, documentation, and dispatch-related issues promptly. · Prepare and maintain daily, weekly, and monthly MIS reports related to operations. · Ensure compliance with company policies, GST regulations, and operational procedures. Qualifications · Bachelor's degree in Commerce, Business Administration, Operations Management, or a related field. · 1–2 years of experience in operations, invoicing, production coordination, or a similar role. · Experience in a manufacturing company will be an added advantage. Preferred Competencies · High attention to detail and accuracy. · Strong time management and multitasking skills. · Ability to work collaboratively with cross-functional teams. · Proactive approach to problem-solving. · Customer-focused mindset with a commitment to timely execution. Key Performance Indicators (KPIs) · Timely and accurate invoice generation. · Error-free e-Invoice (IRP) and e-Way Bill generation. · On-time production scheduling and order fulfillment. · Compliance with GST and statutory requirements. · Reduction in invoice, documentation, and dispatch errors. · Timely submission of operational reports and MIS. Why Join Us? · Opportunity to work in a fast-growing manufacturing organization. · Hands-on exposure to operations, production planning, and GST compliance. · Collaborative work environment with opportunities for professional growth and learning. Requirements Required Skills · Knowledge of GST, e-Invoice (IRP), and e-Way Bill processes. · Basic understanding of production planning and scheduling. · Strong analytical, organizational, and problem-solving skills. · Good communication and coordination abilities. · Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, and basic formulas). · Ability to manage multiple tasks and work under deadlines.