infinity-constellation
EXECUTIVE ASSISTANT ABOUT EVEREST Everest is a premium, AI-enabled executive operations firm built for founders, executives, and high-net-worth individuals. The people we work with expect support that is proactive, strategic, and discreet. It makes them sharper at the work only they can do, and freer to put their time to its highest and best use. We hold that standard with competence and care. If you're an operator who likes having a hand in how companies, brands, and legacies get built, we'd love to talk.
The Executive Assistant is a key support partner to our clients, helping them stay focused, organized, and on track. In this role, you’ll work closely with executives to manage schedules, communications, and priorities—providing reliable, thoughtful support that blends a personal touch with smart use of tools and systems. You'll also collaborate with other assistants, sharing ideas and learning as part of a team committed to meaningful, high-quality support.
- Clear Communicator: Keep communication flowing by managing inboxes, drafting messages, and ensuring timely follow-ups with a polished, professional tone. - Relationship Builder: Help maintain strong, trusted relationships by being responsive, and reliable. - Calendar Strategist: Manage dynamic and often shifting calendars, making sure time is spent where it matters most and that priorities stay on track. - Operations Partner: Serve as a go-to resource for day-to-day support, from coordinating meetings and travel to handling logistics. - Project Supporter: Track progress on key initiatives, follow up on next steps, and help executives stay ahead of deadlines. - Systems Improver: Look for opportunities to refine workflows and processes, using tools and tech to boost efficiency and reduce friction. - Detail-Oriented Organizer: Juggle multiple tasks with care and precision, ensuring nothing falls through the cracks. - Financial Admin: Handle expenses, invoices, and light reporting to keep financial details organized and up to date. WHO YOU ARE - Experience: 4–7 years providing high-level support in roles like Executive Assistant, Administrative Assistant, or Office Manager. Comfortable managing communications, shifting schedules, and helping keep complex projects on track. - Supportive Teamwork: Some experience guiding or mentoring others, with a focus on sharing knowledge and building a strong team culture. - Tech-Savvy: Comfortable using tools like Google Workspace, Microsoft Office, project management platforms, communication tools, CRMs, and financial systems to streamline work and boost efficiency. - Core Strengths: Strong communicator and natural problem-solver who brings good judgment, a proactive mindset, and professionalism to everything you do—always with a high level of care and discretion. HOW WE WORK - Location: Remote - Geographical Focus: US based COMPENSATION & BENEFITS We offer a competitive package that rewards your experience and contributions. - Salary: The starting annual compensation for this role is expected to be in the range of $60,000 to $85,000 +, commensurate with skills and relevant experience. - Time off: Generous paid time off - Health: Medical, dental, and vision - Retirement: 401(k) - Voluntary benefits: Short- and long-term disability and life insurance available Equal Opportunity Statement: We are committed to diversity and inclusivity in our hiring practices. We are aware of fraudulent job postings using our company name. Everest will never ask for payment or personal financial information during the hiring process. All official communications come from @everestassistant.com http://everestassistant.com email addresses.