Executive Assistant

Position : Executive Assistant

Employment Type : Full-Time

Experience : 1–3 Years

Location : Hyderabad

About Zithara.AI

Zithara.AI provides customer intelligence solutions designed to help jewellery retailers improve customer engagement, increase repeat sales, and drive business growth.

We are looking for a proactive, organised, and detail-oriented Executive Assistant to provide administrative, operational, sales coordination, and project management support to senior management. The ideal candidate should have excellent communication and organisational skills, strong follow-up abilities, and the ability to coordinate across multiple teams while ensuring the timely execution of business activities.

• Executive & Administrative Support
• Manage calendars, meetings, appointments, and daily schedules for senior management.
• Handle emails, calls, messages, and official correspondence professionally.
• Prepare meeting agendas, presentations, reports, and other business documents.
• Coordinate travel arrangements, meetings, events, and other administrative requirements.
• Maintain confidential documents, records, and important information.
• Sales & Business Development Support
• Assist the sales team with lead follow-ups, client communication, and meeting coordination.
• Coordinate sales calls, client meetings, and business discussions.
• Prepare sales presentations, proposals, and other sales-related documents.
• Track sales activities, pending leads, and follow-up actions.
• Coordinate with the sales team to ensure timely updates and smooth execution of business development activities.
• Project Management & Coordination
• Coordinate project activities, timelines, and deliverables across different teams.
• Track project milestones, deadlines, pending tasks, and action items.
• Maintain project trackers and provide regular progress updates to management.
• Follow up with stakeholders to ensure projects progress according to planned timelines.
• Identify delays, communicate potential challenges, and support timely resolution.
• Coordinate meetings and maintain documentation related to ongoing projects.
• Recruitment & Employee Coordination
• Assist with resume screening and shortlisting candidates based on job requirements.
• Coordinate interview schedules and communicate with candidates throughout the hiring process.
• Support employee onboarding, documentation, and coordination with new joiners.
• Maintain recruitment trackers and provide updates on hiring progress.
• Stakeholder & Team Coordination
• Coordinate with internal departments, clients, vendors, and external stakeholders.
• Follow up on assigned tasks and ensure timely communication between teams.
• Track meeting action items and ensure the necessary follow-ups are completed.
• Support management in coordinating day-to-day business operations.
• Reporting & Operational Support
• Prepare daily and weekly reports, updates, and progress summaries.
• Monitor deadlines, pending activities, and important deliverables.
• Assist management in tracking business priorities and operational activities.
• Handle urgent and ad-hoc assignments efficiently while managing multiple priorities.
• Maintain professionalism, accountability, and confidentiality at all times.

• Bachelor’s degree in any discipline.
• 1–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or in a similar role.
• Excellent written and verbal communication skills.
• Strong organisational, coordination, and time-management skills.
• Good knowledge of MS Office and Google Workspace.
• Strong follow-up, problem-solving, and multitasking abilities.
• Basic understanding of sales coordination, client communication, and project tracking.
• Ability to coordinate with multiple teams and manage deadlines effectively.
• High level of professionalism, confidentiality, and attention to detail.
• Ability to work independently, take initiative, and adapt to changing priorities.

Preferred Skills

• Experience in sales coordination, project coordination, or business operations.
• Familiarity with CRM platforms and project management tools.
• Strong interpersonal and stakeholder management skills.
• Ability to anticipate management requirements and take ownership of tasks.
• A proactive approach to problem-solving and process improvement.

Join Zithara.AI and be part of a team focused on customer intelligence, innovation, and business growth.