Executive Assistant

Executive Assistant – Job Description

Position: Executive Assistant

Employment Type: Full-Time

Experience: 1–3 Years

Location: Hyderabad

We are looking for a proactive, organised, and responsible Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should have excellent communication, coordination, time-management, and follow-up skills.

Manage the executive’s calendar, meetings, appointments, and daily schedule .

Handle emails, calls, messages, and correspondence professionally.

Coordinate with internal teams, clients, vendors, and external stakeholders.

Schedule meetings and prepare agendas, presentations, reports, and documents.

Maintain confidential documents, records, and important information.

Assist the team with resume screening and shortlisting candidates based on job requirements.

Coordinate interview scheduling and candidate communication as required.

Support the employee onboarding process, including documentation and coordination with new joiners.

Track assigned tasks, deadlines, and follow-ups to ensure timely completion.

Assist with travel arrangements, meetings, events, and other official requirements.

Coordinate and follow up with different departments on behalf of management.

Prepare daily/weekly updates and reports as required.

Support management in day-to-day administrative and operational activities.

Handle urgent and ad-hoc tasks efficiently.

Maintain professionalism and confidentiality at all times.

Bachelor’s degree in any discipline.

1–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role .

Excellent written and verbal communication skills.

Strong organisational and time-management skills.

Good knowledge of MS Office / Google Workspace .

Strong follow-up, coordination, and problem-solving abilities.

Ability to manage multiple tasks and work under deadlines.

High level of confidentiality and professionalism.

Should be proactive, presentable, dependable, and detail-oriented.

Preferred Skills

Good interpersonal and relationship-management skills.

Ability to anticipate requirements and take initiative.

Strong attention to detail.

Ability to work independently with minimal supervision.

Flexible and adaptable to changing priorities.

Professional approach when interacting with senior management and stakeholders.