Office & HR Coordinator

As our Office & HR Coordinator in India , you will be the local point of contact for our employees and take ownership of the smooth day-to-day operation of our Bengaluru office.

Your main focus will be office management and administration , ensuring that our office is well-organized, welcoming, and running smoothly. In addition, you will support our employees and managers with day-to-day HR matters and work closely with our global HR team in Switzerland on local HR processes.

This is a hands-on role for someone who enjoys taking ownership, working independently, and being the person people can rely on to get things done.

Office Management & Administration

Take ownership of the day-to-day operation of our Bengaluru office

Coordinate office suppliers, facilities, supplies, and equipment

Organize local team events, meetings, and employee activities

Coordinate travel arrangements and visitor management

Manage relationships with local vendors and coordinate contracts and renewals

Support facilities management

Ensure a welcoming, safe, and efficient office environment

Support business continuity and other operational initiatives as required

HR Support

Act as a local HR contact for employees in India and support them with day-to-day HR questions

Support employee lifecycle processes, from onboarding to offboarding

Coordinate onboarding activities and ensure new employees have everything they need to get started

Support employment contracts, employee changes, and HR administration as well as recruitment activities, including interview coordination and candidate communication

Coordinate payroll inputs with our external payroll provider and the global HR team

Maintain employee records, leave administration, and HR documentation

Ensure HR processes are followed in line with company standards and local requirements

Support audits and compliance-related HR activities

2-4 years of experience in HR operations, office administration, or a similar role

Understanding of Indian labour law and HR administration

Ability to manage confidential employee information

Excellent organizational and communication skills.

Strong service orientation and a proactive, hands-on mindset.

Ability to work independently while collaborating effectively with global teams.

Professional fluency in English.

Preferred

Experience managing office operations

Experience with HR systems and payroll providers

Experience working in an international or multicultural environment

An exciting and varied role in an international software company

Close collaboration with an experienced global HR team

The opportunity to shape the employee experience for our colleagues in India

A collaborative, supportive, and flexible working environment

Hybrid workplace (3 days in the office, 2 days home office)