Executive Assistant

Roles & Responsibilities Executive Support • Manage the Co-Founder's calendar, meetings, and daily schedule. • Organize tasks and ensure timely completion of priorities. • Set reminders and follow up on important deadlines and commitments. • Coordinate internal and external meetings. Communication Management • Draft and send professional emails to customers, vendors, and internal teams. • Monitor the inbox and ensure timely responses. • Prioritize emails that require immediate attention. • Maintain proper records of important communications. Customer Coordination • Follow up with customers on pending quotations, approvals, and project updates. • Coordinate with internal teams to gather required information before responding. • Ensure customers receive timely updates. Presentation & Documentation • Create professional PowerPoint presentations. • Prepare reports, meeting notes, and business documents. • Maintain organized digital files and documentation. Task Coordination • Track pending tasks across departments. • Coordinate with Sales, Operations, Finance, HR, and Production for updates. • Ensure action items from meetings are completed on time Meeting Management • Schedule meetings and prepare agendas. • Record meeting minutes. • Track action items and follow up with stakeholders. Administrative Support • Maintain important business documents. • Assist in planning business events, client meetings, and internal reviews. • Support day-to-day administrative requirements of the Co-Founder. Key Skills • Excellent written and verbal communication. • Strong email drafting skills. • Good knowledge of Microsoft PowerPoint, Excel, and Word. • Strong organizational and time management skills. • High attention to detail. • Ability to maintain confidentiality. • Ability to multitask and work in a fast-paced environment. • Strong follow-up and coordination skills. • Proactive approach with problem-solving abilities. This role is ideal for someone who enjoys organizing, coordinating, and ensuring that the CoFounder's day runs smoothly by handling communication, documentation, scheduling, and follow-ups efficientl