Human Resources Associate

The Human Resources Associate provides a robust administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures and standard work instructions as determined by the HR Department and applicable legislations.

DESCRIPTION

Role-specific HR tasks (Admin):

Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…);

Absences and leaves: answer related queries with autonomy; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner

Responsible for employees’ relocations and international transfers processes, with support of a senior

Provide support and assistance in immigration and work permit visa applications

Responsible for maternity, parental and paternity leave processes, with support of a senior

Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries

Administer and process employee’s benefits such as pension, life and medical insurances, meal cards…

Moderate to high level of autonomy when answering queries from employees and managers

Additional HR tasks (support with OB tasks and transition to Gen):

Provide support and assistance with Onboarding processes when required, including preparing or requesting employment contracts and other necessary documents

Learn and assist with Employee Relation cases

Generic/Common HR tasks:

Prepare various documents (agreements, addendums, reference letters, etc.)

Keep soft and hard employee files up-to-date

Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports

Educate managers and employees with HRIS (i.e. Workday) usage

Provide support and assistance in international HR projects

Perform HR administration and operational support to the HR Departments in different locations

Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor

REQUIRED SKILLS:-

Good knowledge of MS Office (specifically Excel)

Excellent communication skills in English and Spanish [change as needed] (written and verbal)

Ability to maintain professionalism in all situations

Ability to handle sensitive information in a confidential manner

Attention to detail and problem-solving competencies

Ability to work effectively across organizational boundaries

Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace

Maintain flexibility to take on additional responsibilities, as needed

Working knowledge with a HRIS (Workday)