HR & Administration Executive

WHY XOGENE?

At Xogene, we’re revolutionizing the future of clinical trial transparency through AI-powered solutions. Join our team of experts who are transforming how leading pharmaceutical and life sciences companies navigate regulatory compliance. If you're driven by solving complex problems in a professional environment focused on meaningful and rewarding work, we want to hear from you.

POSITION OVERVIEW

Xogene combines regulatory expertise with advanced technology to automate complex processes in clinical trials disclosure. Our software streamlines workflows through AI and agentic networking capabilities, improving data transformation and regulatory compliance for leading pharmaceutical and life sciences companies. We're committed to advancing technological solutions in clinical trial transparency.

As we continue to expand, we are seeking we are looking for an organized, proactive, and people-oriented professional to manage day-to-day office administration while supporting core HR functions. This role is best suited for someone who enjoys operational work - keeping the office running smoothly and has an interest in people processes such as recruitment coordination, onboarding, and employee engagement.

KEY TASKS AND RESPONSIBILITIES

Manage front-desk operations, vendor coordination, and office supplies/inventory

Oversee facility management - housekeeping, maintenance, and utilities coordination

Handle travel bookings, and logistics for employees

Maintain office administrative records, AMC contracts, and vendor invoices

Coordinate with facility management for repairs and upkeep

Support event and meeting logistics (internal events, offsites)

Manage expense tracking, and basic administrative budgeting

Ensure compliance with office safety, licensing, and statutory administrative requirements

Assist with end-to-end recruitment coordination - scheduling interviews, coordinating with candidates and hiring managers

Support onboarding and induction for new employees (documentation, ID cards, welcome kits, orientation logistics)

Maintain employee records, attendance, and leave tracking in HRMS

Assist with offboarding formalities and exit documentation

Coordinate employee engagement activities and internal communications

Assist with payroll inputs coordination (attendance, leaves, reimbursements) as needed

Degree holder in Human Resources, Business Administration, or any related disciplines

2-3 years of relevant experience in office administration, with some exposure to HR functions

Competence with standard IT tools (e.g., Microsoft Office)

Strong work ethic and ability to work independently in a fast-paced environment

Strong organizational and multitasking skills with high attention to detail

Good communication skills - written and verbal

A proactive, hands-on, "get-it-done" attitude

Comfortable balancing operational tasks with people-focused responsibilities

What We Offer -

Opportunity to build cross-functional experience across Admin and HR

Mentorship from industry experts working at the intersection of AI technology and business strategy

Clear career progression path with increasing responsibility as skills develop

Competitive compensation package including comprehensive benefits

A results-oriented culture that values innovation, responsibility, and professional excellence