E-File Lead

Please note - Only internal applicants (current ABC Legal employees) will be considered for this vacancy.

About ABC Legal Services:

ABC Legal Services is proud to be the national leader in service of process. We are a team of 1000 and growing with offices in Los Angeles, Oklahoma City, Phoenix, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and headquarters. We’ve been successful in this unique business for over 30 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer. Our focus is to expand our technology lead, acquire and integrate less efficient competitors, and tap into new segments through an integrated inbound marketing and sales approach.

The E-File Lead role at ABC Legal serves as the entry level management position, guiding a team of 10 to 15 E-File Specialists. The E-File Lead reports to one of the E-File Supervisors and is responsible for ensuring their team members understand and meet their objectives. This role manages day-to-day operations, employee timecards and scheduling, delivers feedback and performance evaluations, trains team members, and serves as the point of contact between staff and higher management. Leads recommend disciplinary action when necessary. The Lead also maintains hands-on, working knowledge of the workflows and states assigned to their team. The primary function of this role is acting as a problem solver and guide to their team.

Success in this role means mastering team assignments and demonstrating a solid understanding of performance evaluation, including output, accuracy, and time gap review. This role works alongside the E-File Supervisors, who report to the E-File Senior Manager and shares quality control and new hire onboarding responsibilities on a defined rotation. This position is remote.

Team Leadership and Supervision

Work with direct reports on goal setting and progress

Contribute to a positive, collaborative team culture through consistent, respectful, and constructive communication

Daily Operations and Work Assignment

Own work assignment, daily team goals, and the daily team huddle

Send start-of-day and mid-day pulses to sub-teams so each specialist knows the oldest work and stays focused on completing it

Pivot direct reports to other sub-teams when needed, and train individuals who are pivoted

Track daily team metrics in a spreadsheet and maintain its functionality

Identify performance trends early and bring lower-performing team members up to standard

Training, Documentation, and Quality

Design and conduct training sessions to ensure proficiency in E-File processes

Train and onboard new E-File Specialists, taking over after the Operations Quality Lead completes introductory training

Share new information with the team and train members on new and updated workflows

Develop educational materials and documentation to support ongoing learning and knowledge transfer

Maintain team documentation in Confluence, keeping procedures current as systems, client requirements, and workflows change

Serve as a resource for specialists on complex or unfamiliar case types

Escalations and Workflow Continuity

Resolve escalated items from the E-File team promptly and effectively, and escalate to leadership when needed

Proactively identify stalled or impeded E-File processes through regular audits and performance assessments

Implement strategies to address bottlenecks and keep workflows moving smoothly

Collaborate with internal and cross-functional teams to troubleshoot disruptions and prevent recurring escalations

Develop contingency plans to limit interruptions to operations

Escalate recurring issues to leadership with recommended solutions, submitting and tracking JIRA tickets as needed

Scalability and Continuous Improvement

Work closely with E-File Supervisors to address scalability challenges as volume increases

Implement strategies to handle higher workloads while maintaining quality and efficiency standards

Focus on cross-training in areas where instafile/fast-track workflows are not implemented or possible

Continuously review workflows to find inefficiencies, recurring errors, and training gaps, and propose practical solutions

Look for opportunities to improve or automate processes

Support the rollout of new tools, process changes, and system updates by communicating changes and reinforcing adoption

Anticipate department needs, surface obstacles early, and bring forward ideas that strengthen consistency and performance

Strong problem-solving, organizational, and communication skills

Ability to lead and motivate teams in a fast-paced environment

Minimum 1 year in a leadership role preferred

Detail-oriented and a quick learner

Advanced knowledge of Skye, particularly related to E-File

Experience with Microsoft Office and basic proficiency with its tools

Intermediate Excel proficiency, including formulas and maintaining tracking workbooks

Working knowledge of Confluence for maintaining team documentation

Working knowledge of Metabase for pulling and reviewing team performance data

Typing speed of at least 50 to 60 wpm

A dedicated remote workspace with reliable internet of at least 100 Mbps

In areas prone to power or internet interruptions, a backup power source or a reliable alternate work location to maintain consistent attendance

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today!

Health, Dental, Vision insurance

401(k) with company matching

Paid time off

7 Paid company holidays

4 Floating holidays per year

Life Insurance and AD&D Insurance

Long Term Disability

Health Care Reimbursement Flexible Spending Account

Dependent Care Flexible Spending Account

EAP (Employee Assistance Program)

Pet Insurance

Starting Pay : $43,200 - $53,000 per year, based on location